General Meeting Minutes

Board of Directors Meeting, 7:00pm, June 1st, 2022

Board of Directors present:

[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams   

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido   [XX] B. Mem Joe Munno [XX] B. Mem Scott Johnson 

 

Guests:   Phil Bockett (LI Traditional) Request plaques from J. DeMartini ($140)

 

Minutes Report: Motion to accept: Mike  Seconded:  Joe

Membership Report: 

Order of Present Member’s Children (2)

  1. Nick Romeo 
  2. Cody Smith
  3.  

 

Order of Present Associates in line for membership (4) 

  1. Lochran 2. Mckim 3. Benedetto 4. Cook

 

Present Waitlist (78)

  1. Sirel, John
  2. Magrino, William
  3. Thompson, Robert
  4. Brown, Kevin
  5. Clever, Jason
  6. Montagni, Paul
  7. Novello, Luigi 
  8. Paquet, Michael
  9. McNerney, Justin
  10. Bordino, Nico
  11. Uruburu, Philip
  12. Semonella, Anthony
  13. Killoran, Christian
  14. Delarosa, Jose
  15. Lombardo, James
  16. Smith, Theodore
  17. Tannehill, Brady
  18. Prichett,Tyler
  19. Kelly, Christopher
  20. Burke, Brian
  21. Ferri, Michael
  22. D’Ambrosio, Stephen
  23. Beyer, Walter
  24. Zaino, Joseph
  25. Mike Klauber 
  26. Shannon, James
  27. Cook, Donald
  28. Diors, Nick
  29. Healy, David
  30. Penta, Peter
  31. Lynch, Tom
  32. Parisi, Dino
  33. Nerney, John
  34. Vebeliunas, Arabs
  35. Williams, Holly 
  36. Roderick, Kyle
  37. Cummings, Laura
  38. Gonzalez, Tomas
  39. Lochren, Michael
  40. Kasfshak, Ed
  41. Thorne, Michael
  42. Lynch, Daniel
  43. Sabino, Michael C
  44. Volberg, Christopher
  45. Giammarrusco, Mike
  46. Fleres, Michael
  47. Wilcox, Ryan
  48. Marcantonio, John
  49. Devito, Daniel
  50. Burke, William
  51. Dibene, Rick 
  52. Iannotta, Paul 
  53. Sousa, Stephen
  54. Boyd, George
  55. Cannon, Kenny
  56. Busa, Francis
  57. Glibbery, Alan 
  58. Mart, John 
  59. Calabro, Nick 
  60. DeMarco, Lawrence
  61. Giannoutsos, Ted
  62. Giannoutsos, Nick
  63. Marcinek, Matthew
  64. Savas, Mike
  65. Matthew, Atwater
  66. Atwater, Matthew
  67. Fontana, John
  68. Giachetti, Jason
  69. Battista, Frank
  70. Kelson, James
  71. Betts, Rob
  72. Carrara, Matt
  73. Malina, Jacquelin
  74. Duborg, Susan
  75. Ostarch, Scott
  76. Pilgrim, Christopher
  77. Nersesian, Ken
  78. Sherman,   Tim 
  79. Haag, Bruce
  80. Scavone, Joe
  81. Weisberg, Stewart
  82. Angrisani, Stacey
  83. Passero, Vincent
  84. Smith, Thomas
  85. Gerow, Devin

 

Treasurer’s Report:    Motion to accept:  DiDio Seconded: Lew 

 

Officers Reports

  • President – (A. Romeo) 

- Hunter ed course cancelled, youth shoot canceled., discussion of JOAD competitions, 

  

  • VP – (B. Davies) 

-Graziose Report-cleanup in June (mulch and paint), along with “Plant a Tree for a Loved One” concept. 

 

-John Deere E brake fixed, Terry Droogan (Poison Ivy Map), Rinehart delivery tomorrow, Fireplace done (both have been swept and do it every May for certification for insurance), Tree work complete, Mulch/Paint Day only, Aerial disks aren’t available, Board Meeting moved to Library?, 3D in the Field is now Al Mercato, New Bucks in lodge, Gate reader issue, Powerwashed the lodge, Target of Opportunity, Don’s Landing is rotting, 

 

Old Business

-Open photos vs private photos on the website, communicating password options, account viewing options, pros and cons to solutions, legal aspects pertaining to various solutions… 

 

  • Finalize a designated board member to oversee the Arrow and make sure everything that needs to go in the edition from the calendar is in there. 

 

New Business/Announcements 

  • Lew - Do not have to notify the Forest Committee for widow makers. Forest Committee concerned with cutting live trees.  
  • Lew - Arrow published back to every two months
  • Joe - work details, only work off $100 discussion. 
  • Paul Hatch Discussion, Didio motion - Banning Paul Hatch from the property due to previous actions. 2nd Johnson….Discussion: board went through all issues. Topics of past history with suffolk archers as a member gives reason for banning. Vote: All in favor. Paul Hatch is banned from Suffolk Archers’ property. 

 

Closing: Meeting closed at 9:28    Motion to close: Lew seconded:  Mike.

 

Board of Directors Meeting, 7:00pm, May 4th, 2022

Board of Directors present:

[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams   

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido   [XX] B. Mem Joe Munno [XX] B. Mem Scott Johnson 

 

Guests: Joe Messina to discuss pictures and password process on website, Jim and Bob to discuss the Silver Arrow- asked questions about past shoots and discussed what would work discussed types of awards that would be given out board questioned cost which would be needed to vote on the type of awards-categories were asked about to add hunter class and unlimited class the process for how to run a shoot was given-ages could be further broken down which is up to people running the shoot- think about the costs of food/awards/any further expenses- speak with Chuck Barbato about coffee/drinks/- everything to run a shoot is in the cabinet-walk the course with Luc the 3D captain to make sure about targets- 5 workers was recommended- decide scoring- are there shirts and hats for the shoot? No, to keep costs down,        

Minutes Report: Motion to accept:  Romeo Seconded:  Matteo

Membership Report: 

Order of Present Member’s Children (2)

  1. Nick Romeo 
  2. Cody Smith
  3.  

 

Youth Applications Pending: (2)

  1. Pan, Karen
  2. Heldt, Amanda

 

Order of Present Associates in line for membership (4)

  1. Lochran 2. Mckim 3. Benedetto 4. Cook

 

Present Waitlist (78)

  1. Sirel, John
  2. Magrino, William
  3. Thompson, Robert
  4. Brown, Kevin
  5. Clever, Jason
  6. Montagni, Paul
  7. Novello, Luigi 
  8. Paquet, Michael
  9. McNerney, Justin
  10. Bordino, Nico
  11. Uruburu, Philip
  12. Semonella, Anthony
  13. Killoran, Christian
  14. Delarosa, Jose
  15. Lombardo, James
  16. Smith, Theodore
  17. Tannehill, Brady
  18. Prichett,Tyler
  19. Kelly, Christopher
  20. Burke, Brian
  21. Ferri, Michael
  22. D’Ambrosio, Stephen
  23. Beyer, Walter
  24. Zaino, Joseph
  25. Mike Klauber 
  26. Shannon, James
  27. Cook, Donald
  28. Diors, Nick
  29. Healy, David
  30. Penta, Peter
  31. Lynch, Tom
  32. Parisi, Dino
  33. Nerney, John
  34. Vebeliunas, Arabs
  35. Williams, Holly 
  36. Roderick, Kyle
  37. Cummings, Laura
  38. Gonzalez, Tomas
  39. Lochren, Michael
  40. Kasfshak, Ed
  41. Thorne, Michael
  42. Lynch, Daniel
  43. Sabino, Michael C
  44. Volberg, Christopher
  45. Giammarrusco, Mike
  46. Fleres, Michael
  47. Wilcox, Ryan
  48. Marcantonio, John
  49. Devito, Daniel
  50. Burke, William
  51. Dibene, Rick 
  52. Iannotta, Paul 
  53. Sousa, Stephen
  54. Boyd, George
  55. Cannon, Kenny
  56. Busa, Francis
  57. Glibbery, Alan 
  58. Mart, John 
  59. Calabro, Nick 
  60. DeMarco, Lawrence
  61. Giannoutsos, Ted
  62. Giannoutsos, Nick
  63. Marcinek, Matthew
  64. Savas, Mike
  65. Matthew, Atwater
  66. Atwater, Matthew
  67. Fontana, John
  68. Giachetti, Jason
  69. Battista, Frank
  70. Kelson, James
  71. Betts, Rob
  72. Carrara, Matt
  73. Malina, Jacquelin
  74. Duborg, Susan
  75. Ostarch, Scott
  76. Pilgrim, Christopher
  77. Nersesian, Ken
  78. Sherman,   Tim 

 

Treasurer’s Report:    Motion to accept:  Lew B. Seconded: Matteo 

 

Officers Reports

  • President – (A. Romeo) 

- Boy Scouts were discussed, no issues

- CPR course is running, AED pads need to be ordered

-Bow Hunters is running 6th and 7th

-Joe Lupo is in the process of changing his bylaws change

-Spring fling is next Sunday (15th)

-Spoke with Lawyer and learned legal advice about variety of issues surrounding 1) Hall of Fame Members and clauses that would need to be put in “500 primary members and hall of famers” clause if Lew keeps his bylaws change, however he is not keeping that change 2) The lawyers that are part of our insurance co. represent the claims concerning the club   

 

  

  • VP – (B. Davies) 

-Graz report: formed a paint group, carpentry group, bow rack repair throughout course, fence repair, bathroom drain was hooked up by Scott, Munno, and Bill. We were told it’s 100% legal, hanging baskets are up and flowers will be planted at no cost to work hours, a mulch workday will happen

-Tic spraying is complete

-Ariel Discs are worn out $600.oo (quantity 40 discs) for a new set the old one jam the machine, they will order 

-May 21st 3D targets are coming  

- John Deere parts ordered  

-Chimney $2900 for professional installation

- Generator is will be secured by Bill and Mike Graz

-Sink is installed a member is donating a hot water heater was installed by Scott

 

Old Business

  • Need to put a banquet together (Scott suggestion; last Snowflake), discussion about making the annual Christmas dinner the banquet  
  • Before the April general meeting Lupo communicated that his proposed changes to his Bylaws Amendment will wait until May’s general meeting as the changes are being worked out.
  • Lew presented a proposal for how members are elected to the hall of fame. (send to members via mailchimp)

 

New Business/Announcements 

 

  • Discussed: Do we donate to the Huntington Manor fire department? (Tabled)
  • Discussed 5 mph speed limit will put out sign
  • Suffolk County Health services wants us to fill out a questionnaire about our AED 
  • Printables for the 300. $150. 00 for awards (Majority Yes)
  • The Field Committee gave their report, rules discussed, your scores will not count if you are alone-you must shoot with others, and will accept half rounds 56 arrows…  

 

Closing: Meeting closed at 9:50PM    Motion to close: Romeo seconded:  Scott

 

Board of Directors Meeting, 7:00pm, April 6, 2022

Board of Directors present:

[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams   

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido   [XX] B. Mem Joe Munno [XX] B. Mem Scott Johnson 

 

Guests: Mike G. submitted a progress report, Lew presented making a natural border along the property line, Al M. progress report about about target butts

Minutes Report: Motion to accept: George C.  Seconded: Tom Voltz  

Membership Report: 

Order of Present Member’s Children (1)

  1. Nick Romeo 
  2. Cody Smith
  3.  

Order of Present Associates in line for membership (4)

  1. Lochran 2. Mckim 3. Benedetto 4. Cook

 

Present Waitlist (73)

  1. Sirel, John
  2. Magrino, William
  3. Thompson, Robert
  4. Brown, Kevin
  5. Clever, Jason
  6. Montagni, Paul
  7. Novello, Luigi 
  8. Paquet, Michael
  9. McNerney, Justin
  10. Bordino, Nico
  11. Uruburu, Philip
  12. Semonella, Anthony
  13. Killoran, Christian
  14. Delarosa, Jose
  15. Lombardo, James
  16. Smith, Theodore
  17. Tannehill, Brady
  18. Prichett,Tyler
  19. Kelly, Christopher
  20. Burke, Brian
  21. Ferri, Michael
  22. D’Ambrosio, Stephen
  23. Beyer, Walter
  24. Zaino, Joseph
  25. Mike Klauber 
  26. Shannon, James
  27. Cook, Donald
  28. Diors, Nick
  29. Healy, David
  30. Penta, Peter
  31. Lynch, Tom
  32. Parisi, Dino
  33. Nerney, John
  34. Vebeliunas, Arabs
  35. Williams, Holly 
  36. Roderick, Kyle
  37. Cummings, Laura
  38. Gonzalez, Tomas
  39. Lochren, Michael
  40. Kasfshak, Ed
  41. Thorne, Michael
  42. Lynch, Daniel
  43. Sabino, Michael C
  44. Volberg, Christopher
  45. Giammarrusco, Mike
  46. Fleres, Michael
  47. Wilcox, Ryan
  48. Marcantonio, John
  49. Devito, Daniel
  50. Burke, William
  51. Dibene, Rick 
  52. Iannotta, Paul 
  53. Sousa, Stephen
  54. Boyd, George
  55. Cannon, Kenny
  56. Busa, Francis
  57. Glibbery, Alan 
  58. Mart, John 
  59. Calabro, Nick 
  60. DeMarco, Lawrence
  61. Giannoutsos, Ted
  62. Giannoutsos, Nick
  63. Marcinek, Matthew
  64. Savas, Mike
  65. Matthew, Atwater
  66. Atwater, Matthew
  67. Fontana, John
  68. Giachetti, Jason
  69. Battista, Frank
  70. Kelson, James
  71. Betts, Rob
  72. Carrara, Matt
  73. Malina, Jacquelin
  74. Duborg, Susan
  75. Ostarch, Scott
  76. Pilgrim, Christopher
  77. Nersesian, Ken

 

Treasurer’s Report:    Motion to accept: Didio   Seconded: Lew

 

Officers Reports

  • President – (A. Romeo) 

-Safety of the wood chip area was discussed  

-Adult CPR pads are being updated, will offer a CPR course for members to pay to attend

-Board members should attend the Turkey shoot (Bill and Romeo can not attend)

 

  

  • VP – (B. Davies) 

-Golden arrow plaque types were presented and reviewed, they look amazing! (Thanks Lew)

-Tree removal from the pond was discussed 

-2 estimates for a holding tank to the bathroom which is 100% legal 1200 gallons, estimate 1) $3500.00 and estimate 2) $4300.00 would need to be pumped every 6 months to a year, on time pump for $450.00, board approved $3500.00 Bill and Graz will set plumbing 

-Propane tank was removed, will still keep safety sign 

-Board agrees pictures will be put on the websites no password required 

-Tic spraying did not happen from Orkin, they were unprepared and unprofessional. However, “Earthcare” estimate is $2800 for a complete spray–they came highly recommended. 

-New change to guests: members can take multiple guests during one session.  

-Smith’s Point staff wants his workers to be able to compete in our shoots without paying for the shoots. We discussed ammocadating them to maintain our shooters and their indoor needs. We will be able to continue to shoot for FREE. We will limit them to 5 cards. 

-Fire place: we need to fix it $2900 on one estimate. All arrangements have been made. 

-We are cleaning up key cards and the gate key system via quickbooks. 

-Everything in the storage unit has an inventory 

-Jr. Members must have an initial interview to gain acceptance, then the board approves new jr. members, monthly…  

- Broadhead pit will be fenced in more and a safety sign will be used when using the wood chipper   

 

Old Business

  • Discussion about the broad head pit board to include additional safety measures
  • Need to put a banquet together (Scott suggestion; last Snowflake), tabled discussion…

 

New Business/Announcements

  • Safety of the wood chip area was discussed 
  • We did not get the bid for outdoor

 

Closing: Meeting closed at 9:50PM    Motion to close: Didio seconded: Lew 

 

Board of Directors Meeting, 7:00pm, March 1, 2022

Board of Directors present:

[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams   

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido   [XX] B. Mem Joe Munno [XX] B. Mem Scott Johnson 

 

Guests: Joe Lupo came to discuss his proposal of his Bylaws Amendment   

Minutes Report: Motion to accept: Tony Dido Seconded: Joe Munno  

Membership Report

Order of Present Member’s Children (1)

  1. Nick Romeo 

 

Order of Present Associates in line for membership (4)

  1. Lochran 2. McKim 3. Benedetto 4. Cook

 

Present Waitlist (66)

  1. Sirel, John
  2. Magrino, William
  3. Thompson, Robert
  4. Brown, Kevin
  5. Clever, Jason
  6. Montagni, Paul
  7. Novello, Luigi 
  8. Paquet, Michael
  9. McNerney, Justin
  10. Bordino, Nico
  11. Uruburu, Philip
  12. Semonella, Anthony
  13. Killoran, Christian
  14. Delarosa, Jose
  15. Lombardo, James
  16. Smith, Theodore
  17. Tannehill, Brady
  18. Prichett,Tyler
  19. Kelly, Christopher
  20. Burke, Brian
  21. Ferri, Michael
  22. D’Ambrosio, Stephen
  23. Beyer, Walter
  24. Zaino, Joseph
  25. Mike Klauber 
  26. Shannon, James
  27. Cook, Donald
  28. Diors, Nick
  29. Healy, David
  30. Penta, Peter
  31. Lynch, Tom
  32. Parisi, Dino
  33. Nerney, John
  34. Vebeliunas, Arabs
  35. Williams, Holly 
  36. Roderick, Kyle
  37. Cummings, Laura
  38. Gonzalez, Tomas
  39. Lochren, Michael
  40. Kasfshak, Ed
  41. Thorne, Michael
  42. Lynch, Daniel
  43. Sabino, Michael C
  44. Volberg, Christopher
  45. Giammarrusco, Mike
  46. Fleres, Michael

 

  1. Wilcox, Ryan
  2. Marcantonio, John
  3. Devito, Daniel
  4. Burke, William
  5. Dibene, Rick 
  6. Iannotta, Paul 
  7. Sousa, Stephen
  8. Boyd, George
  9. Cannon, Kenny
  10. Busa, Francis
  11. Glibbery, Alan 
  12. Mart, John 
  13. Calabro, Nick 
  14. DeMarco, Lawrence
  15. Giannoutsos, Ted
  16. Giannoutsos, Nick
  17. Marcinek, Matthew
  18. Savas, Mike
  19. Matthew, Atwater
  20. Atwater, Matthew
  21. Fontana, John

 

Treasurer’s Report:   Motion to accept: Mike Matteo  Seconded: Tony Dido 

Officers Reports

  • President – (A. Romeo) 
  • Discussed that the Game Dinner was canceled due to lack of participation, we are getting our deposit back, discussed finding another avenue for the banquet 
  • Discussed having an outside group that wants to have fundraiser at the club, not ensured, no tax ID number
  • Discussed that the Breast cancer shoot October 16th   
  • Ross from Imperial Remedy is now cleaning the lodge monthly (2x a week)
  • Propane tank is burning off and will be removed
  • Mailbox has been replaced by Bill due to a “hit and run”
  • The rule for guest is 1 guest per visit, we can not have multiple guest during one visit 
  •   
  • VP – (B. Davies) 
  • Shooting stake Captain, Kyle, will fix, move, and replace stakes on the course. 
  • We now have the storage unit “Simple Storage” on Jeriko 
  • Jeff Milano is doing the insurance paperwork on the cell tower
  • New pump out guy is now in place 
  • Discussed logistics for Munno’s equipment, projects go to Bill for scheduling, to coordinate multiple projects on one day so that the equipment and worktime is managed well 
  • 16 faces got delivered of target BUTTS

 

Old Business

  • Discussion about the board head pit 

 

New Business/Announcements

  • Permission to buy: 2 knives @ $240 each to raffle, for the 3D Championship shoot (Majority, no)
  • Lew to present the results of tree-removal research, we can take the tree out, will send a confirmation email that sec. will save and file  
  • Lew to present "modified" Hall of Fame presentation 
  • Discussed that we did not win the bid for the states 

 

Closing: Meeting closed at 9:30PM    Motion to close: Matteo seconded: Lew

 

Board of Directors Meeting, 7:00pm, February 2, 2022

Board of Directors present:

[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams   

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido   [XX] B. Mem Joe Munno [XX] B. Mem Scott Johnson 

 

Guests: Jim DeMartini to discuss Brotherhood of the Fallen at Snowflake (approved), Bob Biedinger to present information about turkey shoot (raffles–wants to buy 3 turkeys, $100. Grand prize), Donna Reina for discussion of scout programs (needs to order more patches, board will vote on cost of troop meetings), Luciano to discuss 3D targets pricing, vote approved , Shawn McGauley. about issue, Karen K about game dinner over the phone discussed questions: Is there a min number of people, can we get our deposit back? Are there any other expenses? Game meat: short on donations, keep to the $1500 budget Al Mercato about target butts (what is the budget?--$14K–total number to replace 21 and needs repair kits) vote approved, Marge (Phone) Pancake Breakfast April 30th.

 

Minutes Report: Motion to accept: Tony  Seconded: Dan  

Membership Report

 

Order of Present Associates in line for membership (4)

  1. Lochran
  2. McKim
  3. Benedetto
  4. Cook

 

Present Waitlist (65)

  1. Sirel, John
  2. Magrino, William
  3. Thompson, Robert
  4. Brown, Kevin
  5. Clever, Jason
  6. Montagni, Paul
  7. Novello, Luigi 
  8. Paquet, Michael
  9. McNerney, Justin
  10. Bordino, Nico
  11. Uruburu, Philip
  12. Semonella, Anthony
  13. Killoran, Christian
  14. Delarosa, Jose
  15. Lombardo, James
  16. Smith, Theodore
  17. Tannehill, Brady
  18. Kelly, Christopher
  19. Prichett,Tyler
  20. Burke, Brian
  21. Ferri, Michael
  22. D’Ambrosio, Stephen
  23. Beyer, Walter
  24. Zaino, Joseph
  25. Mike Klauber 
  26. Shannon, James
  27. Cook, Donald
  28. Diors, Nick
  29. Healy, David
  30. Penta, Peter
  31. Lynch, Tom
  32. Parisi, Dino
  33. Nerney, John
  34. Vebeliunas, Arabs
  35. Williams, Holly 
  36. Roderick, Kyle
  37. Cummings, Laura
  38. Gonzalez, Tomas
  39. Lochren, Michael
  40. Kasfshak, Ed
  41. Thorne, Michael
  42. Lynch, Daniel
  43. Sabino, Michael C
  44. Volberg, Christopher
  45. Giammarrusco, Mike
  46. Fleres, Michael
  47. Wilcox, Ryan
  48. Marcantonio, John
  49. Devito, Daniel
  50. Burke, William
  51. Dibene, Rick 
  52. Iannotta, Paul 
  53. Sousa, Stephen
  54. Boyd, George
  55. Cannon, Kenny
  56. Busa, Francis
  57. Glibbery, Alan 
  58. Mart, John 
  59. Calabro, Nick 
  60. DeMarco, Lawrence
  61. Giannoutsos, Ted
  62. Giannoutsos, Nick
  63. Marcinek, Matthew
  64. Savas, Mike
  65. Matthew, Atwater

 

Treasurer’s Report Motion to accept: Dan   Seconded: Scott

 

Officers Reports

-Davies/Romeo -

- A number of guests came in to discuss solutions 

- Discuss the Brotherhood of the Fallen coming on the 20th, to sell hats and shirts  (approved)

- Discussed raffling off 3 turkeys at the turkey shoot and a $100. Gift card grand prize. The 3 turkeys were approved, the $100 gift was not.  

- Discussion of game dinner over the phone and asked the following questions: Is there a min number of people? Can we get our deposit back if we do not meet the min # of people? Are there any other expenses? We are short on game meat donations, discussed keeping to the budget

- Discussed, evaluated, and approved 14k budget for 21-24 Big Shot targets and repair kits 

- Discussed pancake breakfast on April 30th

-Discussed to pay for Stickers for Weissman @ $2200, majority approved 

- It was discussed that Crown Castle pays a percentage of our property taxes, they owe us money, we want to hire an accountant to calculate the amount, they roughly owe us $25K 

- Discussed that “Call Ahead” is not working out and that “Pump Out” will now service the bathrooms plus janitorial service weekly 

 - Discussed insurance policy which is less expensive this year

- Discussed that Joe Munno should be paid for this last snow storm (will vote on $500.00), majority approved 

- Discussed professionalism and best practice for board meetings

- Discussion about being responsible for everything at the club and helping out when needed

- Discussed the issues with the propane tank and how best to remove it  

 

Old Business

  • Discussion about the board head pit 
  • Follow up discussion about Scott Johnson & Mike Matteo will now be on the Capital one account 
  • It was discussed bringing in a housekeeper–the lodge once a month, the bathroom once a week (Vote). vote approved 
  • The board will dump garbage for the next month 
  • It was discussed that the names for the Golden Arrow will get a plaque and get mentioned in the arrow, Majority approved.
  • Discussed the $28,000. basement clean up estimate from LI Mason corp.  Board agrees it is very expensive. Agrees to clean the basement on a workday.  
  • Discussed guidelines for scouts, $10 per child, no weekends, no food, can not have calendar conflicts, can meet 1x per month, Donna will lead a 4:1 ratio of instructors to children. vote approved for $5.00 per person.
  • Making the Butt targets more durable was discussed. More details are needed.

 

New Business/Announcements

  • Discussion of improving the interior of the lodge. 
  • It was discussed to get pricing for self-storage (for climate control for paper files and the plastic slots at the upper range so they do not mold) 
  •  Bids were made for two shoots that are qualifiers for the triple crown
  • Discussion about removing the tree from the pond and improving the pond where you can walk around it. The forestry committee will see what is possible.  
  • We got a letter about the American cancer society deciding not to donate… 
  • Discussion about getting service contracts for the generator from Generac. Tabled the issue. 

Closing: Meeting closed at 10:52PM    Motion to close: Romeo seconded: Tony

Board Minutes from January 5th, 2022 

Officers Reports

  • President – (A. Romeo)
  • The secondary board was introduced to the board.
  • Discussed Robert's rules of order
  • The budget for the game dinner was discussed–$1500 to start. There will be baskets and raffles, tickets on sale for $65 per person, cash bar, call Karen for details and to donate game-meat.
  • 3D targets were discussed, many targets and new inserts are needed
  • Butt-targets were discussed, many targets are needed with additional repair kits
  • Paper targets were discussed, lost arrows and paper targets will be kept in the shed in the upper practice range
  • Hall of fame committee members were introduced to the board
  • It was discussed that the Field Committee would make a bid for the NFAA shoot to give members an opportunity
  • We discussed that Joe Munno will lead the Road and Snow Removal committee

 

  • VP – (B. Davies)
  • New Voting procedures at board meetings were discussed. We will use a secret ballot.
  • The board discussed and voted on that any awards need to be pre-approved with full transparency. Majority Approved.
  • Limits on guests were discussed.  Members and guests only, including shoots. Members must walk with guests. 1 guest per time. Majority Approved.
  • It was discussed that the board members will all act as safety officers. Board members will drive the course once a week and look for safety concerns. Mike Lewis will make a list with Donna for trauma kits. Everyone will have access to the gator keys in case of emergencies. Majority Approved.
  • We discussed and voted to wean off the Associate program with no new associates to be added. Majority Approved.
  • Discussed adding a hunter class to our shoots
  • Discussed providing the snow removal committee with fuel and payment for wear and tear on the plow and equipment. Majority Approved.
  • Guidelines for scouts were discussed, $5-$10 per child, no food, no weekends, no calendar conflicts, can meet 1x per month, at each event Donna will lead a 4:1 ratio of instructors to children.
  • We discussed and voted on removing the Guestbook, using waivers only, no more lanyards. Majority Approved.
  • Discussed safety concerns for the target of opportunity between 5 and 6
  • It was discussed that the yellow line will be extended to the target of opportunity on the field
  • Discussed that all factions will meet to clean and organize the field so it is usable to ALL shooters
  • Discussed surveillance and camera access: No one will have camera access, problems will be investigated the company, the entire board will then review on the projector
  • It was discussed that the new webmaster is Dan Friedmen, he updates the calendar and the website
  • We had a discussion about the board head pit
  • It was discussed that Scott Johnson & Mike Matteo will now be on the Capital one account
  • We discussed getting a housekeeper for the lodge once a month and the bathroom once a week.
  • Board will dump garbage for the next month
  • Discussion of the snowflake league work-slip-budget and staffing numbers. No more than 10 work-slips per Sunday over 6 weeks.
  • Discussed fixing the floor in the basement. We have an estimate from LI Mason concrete corp.

 

Old Business

  • Discussion about the board head pit
  • Talked about the Golden arrow and tabled the discussion.

 

New Business/Announcements

  • Game dinner discussion. The board approved $2500 for getting 1 recurve bow and 1 compound bow as raffle prizes and other expenses for the dinner. (Contact Karen for details about tickets and to donate meat.)
  • Discussion of and voted on the 3D target budget of up to 30k, Majority Approved.
  • Discussed that Lew Barbera will make a revised Hall of Fame presentation for the next general meeting.
  • It was discussed to make a bid for the outdoor NYFAB State shoot for August 23rd
  • Discussed ideas regarding 6 arrow limit on practice ranges
  • Discussed and tabled the topic of the Golden arrow

 

Board Minutes from February 2nd, 2022

 

Officers Reports

-Davies/Romeo -

- Several guests came in to discuss solutions, ideas, and ask for budgets

- We discussed the Brotherhood of the Fallen coming on the 20th, to sell hats and shirts  (approved)

- Discussed raffling off 3 turkeys at the turkey shoot and a $100. Gift card grand prize. The 3 turkeys were approved, the $100 gift was not.

- Discussion of game dinner over the phone with Karen and asked the following questions: Is there a min number of people? Can we get our deposit back if we do not meet the min # of people? Are there any other expenses? We are short on game meat donations, discussed keeping to the budget

- Discussed, evaluated, and approved 14k budget for 21-24 Big Shot targets and repair kits

- Discussed pancake breakfast on April 30th (to be determined, no resolution)

- It was discussed that Crown Castle pays a percentage of our property taxes, they owe us money, we want to hire an accountant to calculate the amount, they roughly owe us $25K

- Discussed that “Call Ahead” is not working out and that “Pump Out” will now service the bathrooms plus janitorial service weekly

- Discussed insurance policy which is less expensive this year

- Discussed that Joe Munno should be paid for this last snowstorm (will vote on $500.00), majority approved

- Discussed professionalism and best practice for board meetings

- Discussion about being responsible for everything at the club and helping when needed

- Discussed the issues with the propane tank and how best to remove it

 

Old Business

  • Discussion about the board head pit
  • Follow up discussion about Scott Johnson & Mike Matteo will now be on the Capital one account
  • It was discussed bringing in a housekeeper–the lodge once a month, the bathroom once a week majority approved
  • The board will dump garbage for the next month
  • It was discussed that the names for the Golden Arrow will get a plaque and get mentioned in the arrow, Majority approved.
  • Discussed the $28,000. basement clean up estimate from LI Mason corp.  Board agrees it is very expensive. Agrees to clean the basement on a workday.
  • Discussed guidelines for scouts, $10 per child, no weekends, no food, can not have calendar conflicts, can meet 1x per month, Donna will lead a 4:1 ratio of instructors to children. vote approved @ $5.00 per person.
  • Making the Butt targets more durable was discussed.

 

New Business/Announcements

  • Discussion of improving the interior of the lodge.
  • It was discussed to get pricing for self-storage (for climate control for paper files and the plastic slots at the upper range so they do not mold)
  •  Bids were made for two shoots that are qualifiers for the triple crown
  • Discussion about removing the tree from the pond and improving the pond where you can walk around it. The forestry committee will see what is possible.
  • We got a letter about the American cancer society deciding not to donate…
  • Discussion about getting service contracts for the generator from Generac. Tabled the issue.

 

General Meeting, 7:00pm, February 16, 2022

Board of Directors present:[XX] Pres. Anthony Romeo   [XX] VP Bill Davies [XX] Secretary Dan Adams

[XX] Treasurer Mike Lewis    [XX] B. Mem Mike Matteo [XX] B. Mem Lew Barbera

[XX]B. Mem. Anthony Dido       [XX] B. Mem Joe Munno      [XX] B. Mem Scott Johnson

 

Minutes Report:         Motion to accept: Tony Dido Seconded: Joe Munno

Membership Report

Order of Present Member’s Children (1)

 

Order of Present Associates in line for membership (4)

 

Present Waitlist (63)

 

Treasurer’s Report  Motion to accept: Tom Voltz Seconded: George

 

Officers Reports

  • President/VP – (Romeo/Davies)
  • Discussed people helping out and supplying the coffee
  • Publicly thanked Joe Munno and the snow removal committee
  • Discussed membership cards and how to print them out
  • Thanked Al for all the target Butts
  • See Chris Dara about paper targets
  • Range officers were introduced to the general membership
  • Kyle will be the range stake captain
  • We ordered together with Pinewood to save and get a discount
  • 16 faces and 16 target butts were ordered
  • Repair shed will now have a combo lock
  • Defined the Hunter class
  • Basement- not feasible to spend money on. We will just clean it.
  • Gave shirts for the dry fire club
  • Going back to saying CLEAR and paying attention
  • Review best practice to fill out work hour slips (write neatly, start and end times)
  • Guest protocol–waiver mailbox

 

Old Business

 

New Business/Announcements

  • Announced the Brotherhood of the fallen on the 20th
  • Announced SEAL dinner, 3rd Saturday of each month
  • Announced letter of gratitude from Pine wood archers
  • Lupo announced a proposed Bylaws Amendment and read it to the membership (scan document and send in email blast to the membership)
  • Lew presented a proposal for how members are elected to the hall of fame (scan document and send in email blast to the membership)
  • 50/50 was a total of $410, Scott Johnson won $205. WOW

Closing:         Meeting closed at 9:06PM    Motion to close: Romeo           seconded:  Dan

 

General Meeting Meeting, August 19, 2020

Start Time: 8:00pm

 [XX] General Meeting           Held at: [X] Suffolk Archers Range [] Other:_______

 

Board of Directors present: Quorum 

Member Attendance list on file.

Reading of the Minutes of the last meeting [ ] Board [XX ] General [ ] Waived

Motion to accept:   Seconded [XX] Carried [] Corrected 

Treasurer’s Report [ ] Attached [] To follow [] Waived

 

 

Officers Reports

  • President – (J. DiGirolamo)

-Jack spoke about Silver Arrow, along with Harry Lang’s $10,000 donation.  

-3D championship will be in September

-Reminded new due date for dues is Jan. 1st. (all of this will be the responsibilities of the treasurer).

-Discussion of the safety rules took place. A reminder of the safety rules. 

-Discussion about guests took place, reminder about the sign in the book and using the sticky name tag.  Guests are only allowed 3 visits per year. 

-Discussion of the youth, asked for more to get involved.

-Discussion of a nomination committee: Rich Berlin, Phil Bocketti, Mike Matteo, Bill Davies & Mike Lewis

 

  • VP – (P. Donath) Committee Reports

-Discussed: Generator is done, Targets and lights were done for league

-Working on getting a new gator, 

Discussion took place whether or not the club can spend over $5000 (no written documents could be found on that).  A vote on the floor also took place. (39 in favor, 10 opposed)

-Mike M. spoke the the electrician will be here this week to start work in the field

-Tom V. spoke about the new camera system that will be in place, mentioning license plates.  Still using the cards.  Spoke about guests must sign the book

-Jim D: snowflake discussion.  He announced that whoever shot last year will not pay for next year.  

-Discussion of the 300 League by Bill Davies. League starting Sept. 1 (7 weeks) 24 people that’s it. compound or traditional can shoot it, 80 % handicap.  

-Jeff Calderone spoke about the Bow Hunter’s Rendezvous that is coming up that sunday.  Swap meet will also happen. 

-L. Barbera: Field Archery discussion, Forestry discussion (department of agriculture was brought in)

-R. Berlin discussion of new people needing meetings and extending it to the december meeting.

-Pete discussed the use of the red light in the range. Discussed one will be installed at the field. 

Old Business

New Business/Announcements

-Question about when the field lights will be done.

 

Closing

Meeting closed at 901 PM

Motion to close: Tony seconded: Matteo

 

General Meeting Meeting, June 17, 2020

Start Time: 6:00pm

 [XX] General Meeting           Held at: [X] Suffolk Archers Range [] Other:_______

 

Board of Directors present: Quorum 

Member Attendance list on file.

 

Reading of the Minutes of the last meeting [ ] Board [XX ] General [ ] Waived

Motion to accept:   Seconded [XX] Carried [] Corrected 

                                                                                                                                     

Treasurer’s Report [ ] Attached [] To follow [] Waived

Motion to accept:[ ]   Seconded:[Al Macado ]   [] Carried [] Corrected

 

Membership Report:

Applications accepted:   [ ] Listed below [] See attached list         100 on the waitlist

 

Officers Reports

  • President – (J. DiGirolamo)

-Playing catchup

-Changing collection of dues

-Golden Arrow Award - Sal Greco & Jeff Dunn

 

  • VP – (P. Donath) Committee Reports

 

  • Secretary – (A. Romeo)

-Website report

 

  • Board Member – (L. Barbera)

-Spoke about field archery

 

  • Board Member – (J. DeMartini) Event Coordinator

-Spoke about events, 

-Snowflake league raffles (dues relief, crossbows), will be a BBQ as soon as we can have it.

 

  • Board Member – (D. Giangano) - No report
  • Board Member – (M. Matteo) - No report
  • Board Member – (T. Voltz) - No report

 

Old Business

 

New Business/Announcements

-Josh from Landen-Barnoski.: Spoke about what we could due to open up, spoke about gathers, and what we could and could not do.  Next week, hopefully June 24th for larger gatherings.  Asked the membership if anyone has any questions dealing with this topic.

-discussion about closing grounds

 

-Jack spoke about why we closed for safety reasons

 

-Josh spoke about following government protocol, and possible negligence involved. 

 

-Pete spoke about the constitution, article 4, BOD control and manage properties of the club. 

 

-Jack spoke about moving forward.  Asking new members to get involved.

 

-Pete spoke about anyone needing work hours

 

-discussion about members vs. associates.  Terminology & difference was cleared up.

 

-Jack spoke about helping foster the sport to youngsters. 

 

-Jim gave out crossbows

 

Closing

Meeting closed at 8 PM

Motion to close: seconded: 

 

 

General Meeting Meeting, March 11, 2020

Start Time: 8:00pm

 [XX] General Meeting           Held at: [X] Suffolk Archers Range [] Other:_______

 

Board of Directors present: Quorum 

Member Attendance list on file.

 

Reading of the Minutes of the last meeting [ ] Board [XX ] General [ ] Waived

Motion to accept:   Seconded [XX] Carried [] Corrected 

                                                                                                                                     

Treasurer’s Report [ ] Attached [] To follow [] Waived

Motion to accept:[ ]   Seconded:[Al Macado ]   [] Carried [] Corrected

 

Membership Report:

Applications accepted:   [ ] Listed below [] See attached list         100 on the waitlist

 

Officers Reports

  • President – (J. DiGirolamo)

Work Credit Slips -For new members to fill out for proof of attendance

Associates - Not doing away from the 500 member number limit.  A one time trial of 50 off of the waiting list to be called “Suffolk Archers Associates”, pay $300 dues, $100 initiation fee, no voting, Immediate family members only, no guests, 8 hours a year until becoming a new member, make 2 general meetings a year until becoming a member, when time comes for membership comes up if they pass, they are out. This will be a policy change, not an amendment. 

Discussion: how will members know who is who, buttons, or colored dots on the back of their card.   Motion to end the conversation….moved forward.

 

New League - discussion of adding target butts in the practice area for the new league, details will be determined by committee, no targets will be removed, just relocated and added. Bill Davies and Mike Lewis will lead this.

 

  • VP – (P. Donath) Committee Reports

-Events (7 out of 9 board members), largest snowflake league yet

 

Snowflake- 105 Attended, 95 shooters, 2nd shoot 83 people; spoke about raffles (2 memberships, Crossbows); Have to make 3 shoots to be in raffle for crossbow

Game dinner -March 28, sold 30 tix so far

New 3D Course - Set up by Frank Demagio

Electric- (Mike) operating on 200 apps, question of the lights.  Issue with blue optics (solutions are changing the bulbs, or turn on your site light bulb)

Field Archery - first shoot in April, question of staying with Bigshot targets? -working on other possibilities,  discussion of types of targets from the floor

Gate - (Tom V) changing over to a phone app for gate, adding cameras

Computer - Dave & Tom working on new website, hopefully will launch in March

Safety - (Jim) Spoke about any safety issues to be put on clipboard in lodge; Asking First Aid/AED class.  If interested sign up. All Fire Extinguishers have been updated and more have been added around the club; Updating the “how to run a shoot” process. 

VP - sign in book that members and guests with stickers that expire in 24 hours,  guest procedure is any guests that can come 3 times per year. (an email will be sent out)  Veterans and grandchildren are exempt. 

Waivers will be collected and observed. A motion by Mike O’Connor to limit the amount of guests, seconded by Tony Didio. Discussion of having an attorney on retainer (Andrew Levitt)

 

  • Secretary – (A. Romeo) 
  • Board Member – (L. Barbera)
  • Board Member – (J. DeMartini)
  • Board Member – (D. Giangano)
  • Board Member – (M. Matteo)
  • Board Member – (T. Voltz)

 

Old Business

 

New Business/Announcements

-Discussion of removal of hats during the pledge.  Jim DeMartini making a motion for uncovering and standing for pledge at all events (veterans will keep covered to salute),  second Pete.  Wordage in the constitution is there to deal with issues like this.  The board of directors will look into this. 

 

-Discussion of ax throwing, usage permit is for Bows and Arrows only.  Want to clear and stay away from any complaints. 

 

Closing

Meeting closed at 9:24 PM

Motion to close: Mike  O. seconded: